IUPUI Environmental Health & Safety

Emergency Procedures > Emergency Planning

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Emergencies can occur at any time, without warning. Time and again history has shown that a well thought out, coordinated response helps prevent personal injury, property damage, and lessen the resulting confusion. Careful planning, with an emphasis on safety, can help departments on the IUPUI campus handle crises and emergencies with appropriate responses, and save lives. There is no guarantee that a perfect response to emergencies is practical or possible. Therefore, a plan should be considered a guide for building occupants to familiarize themselves
with basic emergency planning, response, and evacuation.

General Procedures for Emergency Planning:

1. Have a building specific emergency plan that covers
   all emergencies. Keep a copy of your
   emergency action plan in a convenient location
   where employees can get to it.

2. Once you have reviewed your emergency action
   plan with your employees and everyone has had the
   proper training, it is a good idea to hold practice
   drills as often as necessary to keep employees
   prepared.

3. Appoint someone to a position of authority, a
   department safety coordinator, who will take charge during emergencies. It is critical that
   employees know who the coordinator is and understand that person has the authority to
   make decisions during emergencies.

4. Building Wardens, Floor Wardens, and Buddies should be appointed as outlined in the IUPUI
   Emergency Evacuation Action Plan. Proper training should be provided to persons in these
   positions.

Employees Should Know:

• where campus emergency phone numbers are posted

• the location of a fire alarm manual pull station

• the location of two portable fire extinguishers

• central area where emergency supplies are located

• to leave or seek shelter when an alarm sounds

• at least two evacuation routes (remember that an elevator is never a way out during a fire)

• to stay outside during an evacuation, until instructed to do otherwise by the IUPUI Fire and
   Police officials

• the two nearest areas of refuge

• emergency shutdown procedures (if any)

Supplies and Equipment:

Departments will need basic emergency supplies and equipment to be as self-sufficient as possible after an emergency. Department emergency kits will vary in size and composition, but when appropriate, all departments should have the following essentials in an accessible location: (check off to indicate that supplies are available)

______ First aid supplies, with training
______ Flashlights/batteries, approved power strips, and extension cords
______ Portable AM/FM radios/batteries
______ Campus Emergency Radio (available through Environmental Health and Safety)
______ Laboratory spill kits
______ Employee rosters

Every manager should encourage employees to keep a personal emergency kit in their work area. These kits should contain the employee’s flashlight, backup eyeglasses and medications, sturdy shoes, a sweater, a wrapped snack and bottle of water, and personal emergency contact numbers.

Department Specific Emergency Information: (Please fill in with pencil as some info may change)

Department: _______________________________

Building: __________________________________

Floor: ___________ Room Number: ___________

Telephone Number: _________________________

Dept. Safety Coordinator: _____________________

Phone Number: ____________

Building Warden: ___________________________

Phone Number: ____________

Asst. Building Warden: ______________________

Phone Number: ____________

Floor Warden: ______________________________

Phone Number: ____________

Asst. Floor Warden: _________________________

Phone Number: ____________

Buddies: _________________________________________________________

Primary Evacuation Route: __________________________________________

Secondary Evacuation Route: __________________________________________

Shelter-In-Place: __________________________________________

Designated Meeting Place in Evacuation: __________________________________________

Refuge Place for Disabled (2 places): _____________________________________________